This is an introduction to get acquainted with payroll processing in Nmbrs®. This article helps you process your first salary run within 15 minutes. At least one company and associated employee are required for this tutorial. Follow 1. Introduction Company and Employees to create a company and an employee.
- 1.0 Workflow overview
- 1.1 Payroll run
- 1.2 Employees
- 1.3 Run check
- 1.4 Running in the background
- 2.0 Result workflow and Run information
- 2.1 Salary documents
- 3 Wage tax declaration (AGI)
- 4 Deletion of a run
1.0 Workflow overview
Head to Explorer and choose the company to process. Click on the Payroll processing tab within this company.
Click on the ">" icon as shown below. By clicking on the block of the period, the first action to be performed is opened. In this case the first action Payroll run.
1.1 Payroll run
The Run pop-up is now open and gives the possibility to run one period, or several. It is also a possibility to disable the run check here.
Remark on Run up to period
- With the Run till/ untill option, multiple periods can be calculated in one go.
Remark about a correction
- Corrections are automatically traced by Nmbrs®. When changes have been made in the past (corrections), the pop-up gives you the option to only calculate the corrections or the corrections including the current period. In both cases, the salary documents (Payslips etc.) are clearly split per period.
All employees are selected by default. It is possible to include only a selection of employees in this processing. (In that case there are several payment files, journal entries etc. for one period)
Select all employees and click on continue.
1.3 Run check
Nmbrs® tries to make the payroll administration as easy as possible. That is why Nmbrs® performs a very comprehensive run check with every run. The result of run control can be seen in the pop-up, but is also stored to be viewed after processing.
Note: If there are yellow (warning) or red messages (error), it is still possible to make a calculation. With an Error (red) message a problem will occur later in the processing process, a Warning (yellow) can lead to a problem or unintended situation.
Click on Run! to start executing.
Note for any error or warning
During this tutorial we will continue regardless of the reports. Normally, errors and warnings must be resolved before proceeding with the processing.
1.4 Running in the background
Immediately after pressing Run! is clicked, a last confirmation is needed to start executing. A large run can take a little longer and can therefore be run in the background. In this way, it's possible to process other stuff in Nmbrs® without delay.
2.0 Result workflow and Run information
After the pop-up is closed you can click on the arrow above Salary run. This gives a more detailed picture of the progress. Click on "more ..." to go to the details page of the wage order. On this detail page you can find all information regarding this run. A line is shown per run that contains more information when clicked.
On the right side, icons and check boxes are visible for the available actions. For example "Employee login" and the lock to lock the run. These actions correspond to the overview with the colored blocks that we have just seen.
On the left you will find information about status and period, click on this to see who performed this run and how long it lasted.
A run can:
- Consist of a part of a period when not all employees are selected for processing.
- Consits of one period when it is a regular processing. A correction for one previous period is also possible.
- Consist of multiple periods when the choice is made to calculate multiple periods in one processing. A correction over several periods can also be processed in one run.
Nmbrs® even has the unique ability to merge different runs in a number of cases. In this way a correction can be added later to the total processing of a previously calculated period.
2.1 Salary documents
If the Run Info pop-up is still open, close it. Then click on Salary documents.
Click on the Run 1 folder to display the visible documents. This list can be expanded by clicking on Edit visible documents. Feel free to look around in these documents. During this short tutorail, we will not go in-depth on the content of the documents. According to the usual standards, these are all types of documents required.
3 Wage tax declaration (AGI)
Click on Wage tax declaration in the Payroll processing tab. There are no wage declarations available yet. We will create the payroll declaration from the detail page. It is also possible to create the wage tax declaration as we did before to create the run. Click on + Create.
Nmbrs® keeps track of what data has already been sent to the tax authorities and what the subsequent changes have been. In the case of a correction, the period to be resubmitted is automatically shown and included in the new wage tax return. Click on Create to actually create the wage tax declaration.
As with the run, a line has now been created with details for the payroll tax return period. You can also click on this for more information. On the right side you can click on the magnifying glass icon to view the declaration. The wage declaration can be sent with the envelope icon.
4 Deletion of a run
In Nmbrs® it is very easy to restart the process of executing a run of wage tax decleration. All entries and changes continue to exist when deleting run's and declarations. After removing the run, the current period automatically changes back to the previous period.
Remove the declaration or run by clicking on the cross.
The current period of the company is now back to the period in which the company started. In this case 2019-1. (If necessary, click F5 to refresh the screen.)
You're now ready to continue with part 3. Introduction HR functionalities!